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The licenses differ in the number of different PDF layouts you can process automatically with the PDF-Mapper. Usually, each customer and/or supplier, whose PDF data you want to automatically enter into your system, uses an individual PDF layout for each document type. In PDF-Mapper a Layout Mapping is created for each layout, which is required for automatic data entry of all following PDFs of that layout. The number of these Layout Mappings is limited by the license size.

An example: Customer A regularly sends you PDF order confirmations and PDF invoices. These two document types differ fundamentally in their appearance, the PDF layout. This means that you need to create a layout mapping for both layouts in PDF Mapper. Accordingly, you need PDF Mapper Business with the 2 license.

Good to know: If several of your customers/suppliers send you orders or invoices that look remarkably similar – i.e. only the logo and address change while the documents otherwise look the same – you can also cover several connections of customers/suppliers with only one licensed layout.

Automatic document processing requires a one-time setup. The Inhouse Mapping must be configured once and acts as an interface to your ERP system. The Layout Mapping establishes once for each business partner what data is required from the document, where it is located on the document, how the data is to be formatted and validated, and how the sender is recognized. Both types of mapping can be created with intuitive tools in the PDF-Mapper.