PDF Invoice Entry Automation

PDF Invoices Instantly in ERP System

Incoming PDF invoices are automatically read, analyzed and entered into your ERP system in seconds. The PDF invoice is automatically assigned to the appropriate supplier and all data on the PDF is automatically and 100% correctly identified. Additionally PDF-Mapper automatically validates your invoices and notifies you if there is false or missing data. If the validation is positive, the data is then automatically imported into your ERP system where it can be further processed.

How PDF-Mapper Customers Benefit from Automated Invoice Entry:

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Automated Accounts Payable

With PDF-Mapper, you no longer need to manually enter incoming PDF invoices. You will find the invoices within seconds of their arrival in your ERP system – 100% accurate and error-free. Relieve the workload of your accounting staff!

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Fewer Accounting Errors

Reduce payment errors in your accounting department with PDF-Mapper. With 100% accurate PDF data capture, you minimize errors that can happen when typing invoices. Automatic validation alerts you to incorrect information and missing invoice data.

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Efficient Invoice Verification and Account Assignment

Benefit from faster and easier verification of your incoming invoices. Precise and automatic capture allows you to immediately match invoice data with order data – even automatically, depending on your ERP system.

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Higher Supplier Satisfaction

Increase the satisfaction of your suppliers with your efficiency. Through automatic and error-free invoice entry, you create smooth processes – this is also appreciated by your partners.

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Improved Payment Terms

Due to the increased reliability in accounting, PDF-Mapper customers often achieve better payment terms with their suppliers.

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All Recurring Suppliers Connected

Automated invoice processing with PDF-Mapper integrates all the data your suppliers send via PDF – without you having to build expensive EDI integrations. Turn your accounting into a powerhouse of efficiency!

Automatic Input and Partner Identification

The incoming PDF invoice from your supplier is automatically imported into PDF-Mapper via email or the import folder. PDF-Mapper automatically recognizes which supplier it is. This partner identification is defined by you once and can be for example a tax ID, e-mail domain or the name of your supplier. This ensures that the invoice is assigned to the correct supplier in your ERP system when the data is imported.

Automatic Data Processing Built to Your Needs

The data on the PDF invoice is automatically identified, edited, and processed. Define the data you need once. PDF-Mapper intelligently finds this data on each subsequent invoice. No matter how complex the invoice is, no matter how many pages or items, no matter what language or layout – PDF-Mapper captures all data.

Automatic Validation

PDF-Mapper can automatically validate PDF invoices by checking for errors and missing data. This way you can ensure that only invoices with all necessary data are transferred to your ERP system. The data can also be checked against external lists, e.g. for valid article numbers. Invoices that do not fulfill the validation rules can either be corrected in PDF-Mapper or in a output directory.

Automatic Data Export into Your ERP System

PDF-Mapper can import the captured data into any ERP system. No matter which format you need, the PDF-Mapper can provide it. To do this, the data is first converted into a neutral XML intermediate format, which is then prepared once for your ERP interface. This way, the data of your PDF invoices arrives in seconds at the correct place where you need them.

The Best Alternative

Whether you enter your PDF invoices manually, use OCR/AI based software or EDI integrations, PDF-Mapper is the innovative alternative. Manual data entry is time-consuming, OCR/AI solutions are error-prone, and EDI integrations are very costly. PDF-Mapper takes over your data entry efforts, works 100% accurately and integrates your PDF invoices cost-efficiently and without your suppliers having to change anything.

computer-keyboard-wired_ergebnis_ergebnis-1No More Typing of Invoicesbarcode-scan_ergebnis_ergebnisNo More Editing of OCR/AI Captured Invoicessettings-line_ergebnis_ergebnisNo More Complex EDI Integrations

It Is Easy to Get Started. Try It for Free!

You can easily try out PDF-Mapper completely free. We guide you along the way.