PDF Delivery Note Entry Automation

PDF Delivery Notes Instantly in ERP System

Incoming PDF delivery notes are automatically read, analyzed and entered into your ERP system in seconds. The PDF delivery note is automatically assigned to the appropriate supplier and all data on the PDF is automatically and 100% correctly identified. Additionally PDF-Mapper automatically validates your delivery notes and notifies you if there is false or missing data. If the validation is positive, the data is then automatically imported into your ERP system where it can be further processed.

How PDF-Mapper Customers Benefit from Automated Delivery Note Entry:

Accelerated Goods Receipt

All PDF delivery notes can be processed in seconds with the PDF-Mapper, so you can directly find the data in your ERP system – 100% accurate and error-free. With no more manual data entry, you save time in your goods receipt.


Simplified Quality Management

Automatic delivery note processing with the PDF-Mapper allows you to check the delivery note immediately in your system and compare it with the purchase order – even automatically, depending on the ERP system. Possible discrepancies are noticed immediately and simplify quality management during goods receipt.

Seamless Logistics

From bottleneck to flagship: PDF-Mapper customers speed up their production processes with lightning-fast data capture. Goods are no longer held up because the delivery note still needs to be checked. Delivery note data can be exported directly to order slips or invoices.

Relieved Employees

PDF Mapper customers relieve their employees by eliminating the need for time-consuming data typing. Let the reliable PDF-Mapper do the work for you and allow your employees to focus on other tasks.


Higher Supplier Satisfaction

Make your goods receipt a center of quality and efficiency! Your suppliers will positively notice your more efficient processes and your accuracy in quality management.


All Recurring Suppliers Connected

Put an end to time-consuming integrations: All data from your regular suppliers’ PDF delivery notes can be easily transferred to your ERP system using PDF-Mapper. No need to create complex EDI integrations for each supplier.

Automatic Input and Partner Identification

The incoming PDF delivery note from your supplier is automatically imported into PDF-Mapper via email or the import folder. PDF-Mapper automatically recognizes which supplier it is. This partner identification is defined by you once and can be for example a tax ID, e-mail domain or the name of your supplier. This ensures that the delivery note is assigned to the correct supplier in your ERP system when the data is imported.

Automatic Data Processing Built to Your Needs

The data on the PDF delivery note is automatically captured, prepared, and processed. Define the data you need once. PDF-Mapper intelligently finds this data on each subsequent delivery note. No matter how complex the delivery note is, no matter how many pages or line items, no matter what language or layout – PDF-Mapper captures all data.

Automatic Validation

PDF-Mapper can automatically validate PDF delivery notes by checking for errors and missing data. This way you can ensure that only delivery notes with all necessary data are transferred to your ERP system. The data can also be checked against external lists, e.g. for valid article numbers. Delivery notes that do not fulfill the validation rules can either be corrected in PDF-Mapper or in a output directory.

Automatic Data Export into Your ERP System

PDF-Mapper can import the captured data into any ERP system. No matter which format you need, the PDF-Mapper can provide it. To do this, the data is first converted into a neutral XML intermediate format, which is then prepared once for your ERP interface. This way, the data of your PDF delivery notes arrives in seconds at the correct place where you need them.

The Best Alternative

Whether you enter your PDF delivery notes manually, use OCR/AI based software or EDI integrations, PDF-Mapper is the innovative alternative. Manual data entry is time-consuming, OCR/AI solutions are error-prone, and EDI integrations are very costly. PDF-Mapper takes over your data entry efforts, works 100% accurately and integrates your PDF delivery notes cost-efficiently and without your suppliers having to change anything.

computer-keyboard-wired_ergebnis_ergebnis_ergebnisNo More Typing of Delivery Notesbarcode-scan_ergebnis_ergebnis_ergebnis-1No More Editing of OCR/AI Captured Delivery Notessettings-line_ergebnis_ergebnis_ergebnis-1No More Complex EDI Integrations

It Is Easy to Get Started. Try It for Free!

You can easily try out PDF-Mapper completely free. We guide you along the way.