PDF Order Confirmation Entry Automation

PDF Order Confirmations Instantly in ERP System

Incoming PDF order confirmations are automatically read, analyzed and entered into your ERP system in seconds. The PDF order confirmation is automatically assigned to the appropriate supplier and all data on the PDF is automatically and 100% correctly identified. Additionally PDF-Mapper automatically validates your order confirmations and notifies you if there is false or missing data. If the validation is positive, the data is then automatically imported into your ERP system where it can be further processed.

How PDF-Mapper Customers Benefit from Automated Order Confirmation Entry:

More Efficient Procurement Processes

Make your procurement processes more efficient: PDF order confirmations can be checked immediately, deviations can be detected instantly and production planning can be adjusted straight away.


Faster Detection of Deviations

With PDF-Mapper you can find order confirmations in your ERP system within seconds of receiving them – 100% accurate and error-free. This allows you to quickly identify deviating delivery dates, quantities or prices from the order – depending on the ERP system this can be done all-automatically too.

Improved Production Planning

Directly adjust your production planning to the order confirmations: React faster to deviations, change suppliers quickly and avoid supply shortages.


Higher Customer Satisfaction

PDF-Mapper customers can deliver their products more punctually and reliably by responding more quickly to deviating order confirmations and adjusting production schedules accordingly. Benefit from happier customers!

Relieved Employees

The manual data entry effort is eliminated thanks to the PDF-Mapper. Your employees are freed up and can be assigned to more productive activities.


All Recurring Suppliers Connected

Nothing changes for your suppliers: Instead of complicated EDI integrations, you simply integrate all PDF order confirmations sent by your suppliers. Automated document processing saves you effort, time and costs in your procurement.

Automatic Input and Partner Identification

The incoming PDF order confirmation from your supplier is automatically imported into PDF-Mapper via email or the import folder. PDF-Mapper automatically recognizes which supplier it is. This partner identification is defined by you once and can be for example a tax ID, e-mail domain or the name of your supplier. This ensures that the order confirmation is assigned to the correct supplier in your ERP system when the data is imported.

Automatic Data Processing Built to Your Needs

The data on the PDF order confirmation is automatically captured, prepared, and processed. Define the data you need once. PDF-Mapper intelligently finds this data on each subsequent order confirmation. No matter how complex the order confirmation is, no matter how many pages or line items, no matter what language or layout – PDF-Mapper captures all data.

Automatic Validation

PDF-Mapper can automatically validate PDF order confirmations by checking for errors and missing data. This way you can ensure that only order confirmations with all necessary data are transferred to your ERP system. The data can also be checked against external lists, e.g. for valid article numbers. Order confirmations that do not fulfill the validation rules can either be corrected in PDF-Mapper or in a output directory.

Automatic Data Export into Your ERP System

PDF-Mapper can import the captured data into any ERP system. No matter which format you need, the PDF-Mapper can provide it. To do this, the data is first converted into a neutral XML intermediate format, which is then prepared once for your ERP interface. This way, the data of your PDF order confirmations arrives in seconds at the correct place where you need them.

The Best Alternative

Whether you enter your PDF order confirmations manually, use OCR/AI based software or EDI integrations, PDF-Mapper is the innovative alternative. Manual data entry is time-consuming, OCR/AI solutions are error-prone, and EDI integrations are very costly. PDF-Mapper takes over your data entry efforts, works 100% accurately and integrates your PDF order confirmations cost-efficiently and without your suppliers having to change anything.

No More Typing of Order ConfirmationsNo More Editing of OCR/AI Captured Order ConfirmationsNo More Complex EDI Integrations

It Is Easy to Get Started. Try It for Free!

You can easily try out PDF-Mapper completely free. We guide you along the way.