Automatic Data Editing

Automatically Edit PDF Data According to Your Individual Needs – for Total Process Automation

Automatically Revise PDF Data

With PDF-Mapper you can automatically edit, revise, and add to all PDF data exactly as you need it in your ERP system. With manual data entry, this data editing is performed by people and can be, for example, the conversion of order units or the transformation of an order date from the American date format to the ISO date format.

In addition, you can also add data that is not on the PDF document but is required in your ERP system. For example, if you only find the buyer item numbers on an incoming PDF order, but you also need to note your own matching item numbers in your system, you can add these item numbers automatically during data processing with the PDF-Mapper.

User-Friendly Editing with Function Blocks

For automatic data editing, you can simply use the available function blocks in the one-time mapping process. For example, if you want to adjust the date format on the order date, simply select the appropriate function block. Subsequently, PDF-Mapper will convert the date format on each PDF document from this customer as desired.

In this way, customize all the data as you need it. Remove texts, convert number formats and order units, separate address data or add today’s date as order date. If the function modules are not enough for you, you can also use XSLT to edit the data as desired.

Automatically Add Additional Data to PDF Data

If you want to add data to PDF data that is not on the PDF document but is required by your ERP system, you can also fully automate this process step with PDF-Mapper.

The additional data must be available as an XML file. If, for example, you want to supplement customer article numbers with your own article numbers, all you need is a list in XML format that contains the article numbers. The PDF-Mapper then adds your own article numbers when processing a PDF order, before the data is transferred to your ERP system.

The required XML file can often be generated directly from ERP systems. Alternatively, you can use our Excel-to-XML tool to generate the appropriate XML file from an Excel list.

List of Available Function Blocks for Data Editing:

Convert date to ISO date

Change the date from the input format to the ISO format. Months as text are also recognized.

Convert calendar week to ISO date

Change the date from the input format to the ISO format.

Set today’s date

Set today’s date in an element. Used e.g. to add a missing order date.

Date calculation

Calculate dates based on a given date, e.g. delivery date as order date + 2 days.

Set counter

Provide empty elements with consecutive numbering.

Determine decimal number

Convert decimal numbers to decimal with country/language specific formatting.

Format decimal number

Format a decimal number. Determine how many decimal places are displayed or whether leading zeros are required.

Calculating with element values

Calculate with the content of two elements. This allows, for example, to calculate a tax amount from net value and tax rate.

Calculate with element value and number

Offset an element with the specified number.

Determine order unit

Convert order units to predefined values of the ERP system.

Split zip code and city

In the location information of an address, the country, postal code and city are usually specified together. This function separates the information into the intended elements.

Split address line into elements

Split address lines into individual address elements.

Remove preceding fixed text

Remove preceding fixed text up to and including the specified value. Used to remove fixed text such as prefixes or anchor texts.

Remove trailing fixed text

Remove trailing fixed text including the specified value. Used to remove fixed text such as suffixes or anchor texts.

Text between fixed text

Remove preceding and trailing fixed text including the specified values.

Text before last fixed text

Delete text after last occurrence of the fixed text.

Text after last fixed text

Delete text before last occurrence of the fixed text.

Partial text

Cut partial text from start position with specified length or to the end.

Replace partial text

In the text, all occurrences of the search text are replaced by the text to be inserted.

Replace text character by character

Replaces individual characters in a string with other characters. This can also be used to delete individual characters. Each character in the input string is replaced by the character at the same position in the output string. Characters for which there is no equivalent in the output character sequence are deleted.

Remove preceding characters

Remove characters at the beginning of a text until the first other character.

Determine partial text with regular expression

Determine partial text with the help of a regular expression. Regular expressions can be used as filter criteria in text search by matching the text with the regular expression pattern. For example, it is possible to find all words that start with S and end with D without having to explicitly specify the intervening letters or their number.

Normalize text

Replace multiple spaces in the text with one, remove preceding and trailing spaces.

Copy text from other element

Copy text content from another element and paste it here.

Set text

Insert a fixed text into an element. Any existing text will be replaced.

Add text

The existing content of the element is linked to the preceding or trailing fixed text.

Combine text

Merge the contents of two existing elements.

Copy element to element

Copy element and paste as child element. Existing contents of the element will be replaced.

Rename element

Change the name of the element.

Copy element

Copy an existing element and then paste it as a copied element. A name can be specified for the new element.

Add element

Copy an existing element and then paste it as a new element with a new name.

Delete element

Delete an existing element.

Add sub-element

Add a sub-element to the element. The contents are copied to the sub-element.

Text to elements

Splitting the text into new sub-elements based on separators.

Value allocation from list

Get the value for a key from a list. This can be used, for example, to determine customer numbers based on postal codes. Each key must match completely.

Value allocation from key list

Determine value using key lists. This can be used to convert groups of input values into uniform values. Different key entries for a value are separated with the specification in the List separator field.

Set global variable

Set global variable that is shared by multiple functions. This avoids entering the same values multiple times. In the functions that are to use this variable, the name specified here must be used.

XSLT code template

Creates an XSLT template framework for the element. Only the XSLT code needs to be specified. This enables the use of XSLT 2.0 functions, among others.

Simple XSLT code template

Creates an XSLT template framework for the element. Only the XSLT code needs to be specified. This allows the use of XSLT 2.0 functions, among others. The element is not copied (none as with XSLT code template).

It Is Easy to Get Started. Try It for Free!

You can easily try out PDF-Mapper completely free. We guide you along the way.